Sole trader template

Sole trader invoices made easy.
Say the job.
Get paid.

A sole trader invoice should be clear, numbered, dated, and easy to pay. This page explains what to include and how to create one faster.

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Quote
Invoice

Useful for UK trade paperwork

Templates Quotes Invoices Payment terms WhatsApp PDFs

Northfield Services

accounts@northfieldservices.co.uk

INVOICE

SI-0042

Billed To

Harbour Property Services

18 Market Street, Worcester

Labour and materials £150.00
Payment terms £45.00
Subtotal£195.00
VAT (20%)£39.00
Total Due £234.00
Sole trader template

Sole trader invoice template for UK trade businesses

A sole trader invoice should be clear, numbered, dated, and easy to pay. This page explains what to include and how to create one faster.

  • Your logo and business details perfectly formatted.
  • Bank details and payment terms automatically attached.
  • Pre-written messages for WhatsApp or email.

Sole trader invoice template for UK trade businesses

SayInvoice saves your business details once, then creates sole trader invoice PDFs from spoken job notes.

Sole trader invoice basics

  • Your trading name or personal name.
  • Your contact details and business address.
  • Customer details.
  • Unique invoice number.
  • Job description, total, VAT if relevant, and payment terms.

What sole traders often miss

  • A clear payment due date.
  • Bank details.
  • A useful payment reference.
  • Enough job detail for the customer to approve quickly.
Example wording

A practical example you can use.

Invoice for hallway decorating, prep, materials, two days labour, total 680 pounds, payment due within 7 days.

Create one in SayInvoice
Useful next pages
Invoice app for tradesmenVoice invoice appInvoice app for electriciansInvoice app for gardenersSole trader invoice guideVAT and payment terms guide

Remembers Customers

Say their name once. The app remembers addresses and details for future jobs.

Private Site Notes

Save gate codes, pets, or parking rules safely. They never print on invoices.

Does the Maths For You

Say the raw numbers, and the app calculates subtotals, VAT, and totals.

Unlimited Paid Use

Invoice Only includes unlimited invoices. Pro includes unlimited quotes and invoices.

Accountant Export in 3 Clicks

Choose the period, choose document types, then download a workbook or PDF pack.

Track What You're Owed

Save drafts, search your history, and see quotes and invoices clearly.

More help More trade invoice guides Open guides

Straight answers.

No tech jargon, just how it works for your business.

Is this only a template page?

No. The page gives practical guidance, but it also shows how SayInvoice can create the same kind of document faster from spoken job notes.

Can I send the document by WhatsApp?

Yes. SayInvoice creates a professional PDF that can be shared by WhatsApp or email after you check it.

Do I need a card to try SayInvoice?

No. You can start with 5 free documents before choosing a paid plan.

Plans from £14.99/month.

Invoice Only gives you unlimited invoices, remembered clients, and accountant export. Pro is £18.99/month for unlimited quotes and invoices, smarter insights, private notes, and more.

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5 free documents to start. No card needed.