Invoice app for subcontractors

Subcontractor invoices made easy.
Say the job.
Get paid.

Create subcontractor quotes and invoices by voice. Say the customer, the work, the price and the terms, then check and send a professional PDF from your phone. Useful for labour-only work, day rates, main contractors, site notes and repeat customers.

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Setup takes 60 seconds.
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Tap to speak your next invoice.

Quote
Invoice

Useful for subcontractors jobs

labour-only workday ratesmain contractorssite notesmaterials

Northfield Services

accounts@northfieldservices.co.uk

INVOICE

SI-0042

Billed To

Harbour Property Services

18 Market Street, Worcester

labour-only work £150.00
day rates £45.00
Subtotal£195.00
VAT (20%)£39.00
Total Due £234.00
Subcontractors output

Subcontractor invoices for labour-only work, day rates, main contractors, and site notes.

SayInvoice helps subcontractors turn fresh job notes into professional quote and invoice PDFs, with the customer details, job description, totals, VAT and payment terms kept together.

  • Your logo and business details perfectly formatted.
  • Bank details and payment terms automatically attached.
  • Pre-written messages for WhatsApp or email.

Made for subcontractors who would rather be on the tools than doing admin.

After a job, say the customer name, what you did, materials, price, VAT and payment terms. SayInvoice turns it into a draft quote or invoice you can check and send as a PDF.

1

Talk to your phone

Hit the big mic button. Tell it the client's name, what you did, and the price.

2

Check the draft

The app types it out, does the maths, and adds VAT if you need it. You approve before anything is sent.

3

Send & get paid

Send a proper PDF by WhatsApp or email before the admin follows you home.

Real subcontractors jobs SayInvoice can handle.

Use it for quick quotes, finished invoices, repeat customers and jobs with labour, materials or disposal notes.

The quick quote

Invoice main contractor for five days labour on site, day rate 220 pounds, site address included, total 1,100 pounds, payment due in 14 days.

Quote while the job is fresh

The finished invoice

Save the customer, add labour and materials, include bank details and payment terms, then send a proper PDF by WhatsApp or email.

Look professional, get paid faster

Remembers Customers

Say their name once. The app remembers addresses and details for future jobs.

Private Site Notes

Save gate codes, pets, or parking rules safely. They never print on invoices.

Does the Maths For You

Say the raw numbers, and the app calculates subtotals, VAT, and totals.

Unlimited Paid Use

Invoice Only includes unlimited invoices. Pro includes unlimited quotes and invoices.

Accountant Export in 3 Clicks

Choose the period, choose document types, then download a workbook or PDF pack.

Track What You're Owed

Save drafts, search your history, and see quotes and invoices clearly.

Built for subcontractors

The everyday subcontractors work it helps with.

Start with the job type, add what was done, then check the total before sending. It keeps each invoice clear without making you rebuild a template.

Labour-only Work Add the customer, work completed, price and payment terms while the details are still fresh.
Day Rates Add the customer, work completed, price and payment terms while the details are still fresh.
Main Contractors Add the customer, work completed, price and payment terms while the details are still fresh.
Site Notes Add the customer, work completed, price and payment terms while the details are still fresh.
Materials Add labour and materials clearly, then send a PDF the customer can use to approve and pay you.
More trades using SayInvoice
TradesmenPlumbersElectriciansDecoratorsRoofersGardeners
More help More useful invoice guides for subcontractors Open guides

Straight answers.

No tech jargon, just how it works for your business.

Can I invoice a main contractor?

Yes. Add the contractor, site, dates, day rate, job notes, and payment terms clearly.

Is this accounting software?

No. SayInvoice creates quotes and invoice PDFs. For tax or CIS advice, speak to your accountant.

Can I use this for quotes as well as invoices?

Yes. SayInvoice supports quotes and invoices, so you can quote first and turn accepted work into a final invoice later.

Does SayInvoice send anything before I check it?

No. The app creates a draft first, so you can check the customer, work details, totals, VAT, and payment terms before sending.

Plans from £14.99/month.

Invoice Only gives you unlimited invoices, remembered clients, and accountant export. Pro is £18.99/month for unlimited quotes and invoices, smarter insights, private notes, and more.

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5 free documents to start. No card needed.