Invoice app for builders

Turn your voice into a builder invoice before the admin follows you home.

Describe the job on your phone. Check a professional builder quote or invoice, then choose how to share it. Manage the rest of your paperwork in one place.

Try SayInvoice free Download on the App Store

5 documents free. No card required.

New invoice

Try it live.

Tap the mic. Say the job.

Audio isn't saved

Listening. Tap the mic when finished.

Try: “Invoice Sarah £120 labour, £35 parts, plus VAT.”

Useful for builders jobs

labour and materialsstaged workdepositsextras and snaggingday rates

Honest by design

You stay in control.

Editable first

SayInvoice prepares a draft. You check every customer, job, price, VAT or CIS setting and term.

Prepared is not sent

Sharing stays yours

SayInvoice opens an external sharing option with the PDF ready. You complete the final send.

Marked sent is not delivery proof

Payment status stays honest

Record an invoice or deposit as paid yourself. SayInvoice does not collect or reconcile payments.

Marked paid is not bank verification

Northfield Services

accounts@northfieldservices.co.uk

INVOICE

SI-0042

Billed To

Harbour Property Services

18 Market Street, Worcester

labour and materials £150.00
staged work £45.00
Subtotal£195.00
VAT (20%)£39.00
Total Due £234.00
Less evening admin

Leave builders paperwork at work.

Speak the job while it is fresh. SayInvoice creates a professional builders quote or invoice ready to check and send.

  • Your logo, bank details and payment terms attached.
  • Optional deposit and stage-payment wording you choose.
  • WhatsApp or email message prepared for you.

More than invoices

Paperwork, follow-ups and clean records for your accountant.

Keep receipt photos and reviewed costs together. Check VAT and expected CIS figures. When an invoice is overdue, SayInvoice prepares a polite follow-up for you to review and send.

Turn quotes into invoices

Convert accepted work into a separate invoice draft, then check any final changes.

Keep photos, receipts and costs

Review suggested receipt details, link costs to jobs and choose which job photos appear on customer PDFs.

Record payment status and follow up

Mark work sent or paid yourself. Due dates highlight overdue invoices, with private alerts and editable messages for you to send.

Remember customers and sites

Reuse customer details and keep private access notes away from customer PDFs.

See the month clearly

Review invoices, payments, overdue work and practical business insights.

Prepare the accountant pack

Export an invoice workbook with matching PDFs and confirmed receipt photos for your accountant to review.

What the pack includes

VAT, expected CIS, deposit, payment, confirmed-cost and attention checks. It is prepared for review, not tax filing.

Built for builders

Real builders work, not generic office admin.

Use the same plain language you use on the job. SayInvoice structures it into customer-ready paperwork.

Example voice note

“Invoice for garage conversion stage two, blockwork, insulation, labour, materials, approved extras, total 3,850 pounds, balance due in 7 days.”

Check the real job

Show what this invoice covers today.

Name the stage, original work, approved extras, deposit already recorded and balance due. Review the draft against the agreement before sharing.

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The real admin problem

Keep stages, extras and balances understandable

  • A deposit, interim stage and final balance can look like the same charge if the wording is loose.
  • Approved extras need to stay separate from the original quoted scope.
  • The customer address, site address and main contractor details often differ.

Speak, check, share

A review flow for this work

  1. 1Speak the exact stage, labour, materials and approved extras completed.
  2. 2Check the deposit record, VAT or expected CIS inputs and the balance shown.
  3. 3Preview the invoice beside the quote or agreed scope before you choose how to share it.
✓

You stay in control

Misheard something? Fix it before sharing.

Speak naturally, then review a clean, editable draft. Correct any word or number before you open a sharing option.

Simple pricing

Start with 5 free documents.

No card required. Choose a plan only when you are ready to continue.

Invoice Only

£14.99 / month

For straightforward voice invoicing.

  • Unlimited invoices
  • Remembered customers
  • Photos & Costs
  • Accountant packs
Start with 5 free documents

Most complete

Pro

£18.99 / month

For quotes, invoices and business oversight.

  • Unlimited quotes and invoices
  • Photos & Costs
  • Monthly summaries and business insights
  • Invoice and quote follow-up tools
Start with 5 free documents

Straight answers.

No tech jargon, just how it works for your business.

Can I invoice stage payments?

Yes. Add each stage, deposit, interim payment, or final balance clearly before sending the PDF.

Can I add extras after the original quote?

Yes. Convert the quote, then add approved extras as separate lines so the customer can see what changed.

Can I use this for quotes as well as invoices?

Yes. SayInvoice supports quotes and invoices, so you can quote first and turn accepted work into a final invoice later.

Does SayInvoice send anything before I check it?

No. The app creates a draft first, so you can check the customer, work details, totals, VAT, and payment terms before sending.

Speak the job. Share the PDF. Track what’s owed.

SayInvoice prepares an editable draft for you to check and share yourself. Sent and paid statuses stay your record.

Create your first invoice free

5 documents free · No card required