Free invoice template

Free invoice template for UK tradesmen

Copy or download a free plain-text invoice template for non-VAT-registered sole traders. No signup needed. Fill in your details and check the figures before sending.

Get the free text templateNo account or document credits needed.

Create your first invoice free

5 documents free. No card required.

New invoice

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Tap the mic. Say the job.

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Try: “Invoice Sarah £120 labour, £35 parts, plus VAT.”

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Copy a free non-VAT invoice template

For ordinary UK work by a non-VAT-registered sole trader. This is a plain-text starting point, not a finished PDF or an automatic calculator.

Copy or download the template, then open it in your usual text or document editor.
Replace the bracketed fields, check the numbers and remove the checklist before sending.
Keep your own copy. This download does not create a document in SayInvoice or use your allowance.

Download text template

Read the full template

Blank template, ready to copy

INVOICE

Invoice number: [Unique invoice number]
Invoice date: [Date issued]
Supply date: [Date the work was completed or goods supplied]
Payment due: [Agreed date]

FROM
Your legal name: [Your name]
Trading name, if used: [Business name]
Address for correspondence and legal documents: [Full address]
Contact details: [Phone and/or email]

BILL TO
Customer name: [Customer or business name]
Customer address: [Full address]
Job address, if different: [Full address]

WORK AND CHARGES
Description | Quantity | Unit price (GBP) | Line total (GBP)
[Work completed] | [Quantity] | [Price per unit] | [Quantity x unit price]
[Materials supplied] | [Quantity] | [Price per unit] | [Quantity x unit price]
[Add or remove lines as needed]

Subtotal (GBP): [Sum of line totals]
Agreed discount (GBP), if any: [Amount]
Total invoice value (GBP): [Subtotal less discount]
Payments already received (GBP), if any: [Confirmed amount]
Amount still due (GBP): [Invoice value less confirmed payments]

No VAT charged. Supplier is not VAT registered.

HOW TO PAY
Payment method: [Agreed method]
Account name: [Name on account, if bank transfer]
Sort code: [If bank transfer]
Account number: [If bank transfer]
Payment reference: [Invoice number]
Payment terms: [Terms agreed with the customer]

CHECK BEFORE SENDING
Replace every bracketed field, remove unused lines and this checklist, and check all calculations yourself.
This blank template does not calculate totals or send an invoice.
Use only for ordinary UK work by a non-VAT-registered sole trader. It is not a VAT invoice or a template for CIS deductions, special tax treatments or credit notes.
Invoice requirements: https://www.gov.uk/invoicing-and-taking-payment-from-customers/invoices-what-they-must-include
Free template from SayInvoice: https://www.sayinvoice.app/free-invoice-template-for-tradesmen

No details are entered or uploaded here. This is general guidance, not tax or legal advice. For invoice requirements, see the official GOV.UK checklist.

Useful for UK trade paperwork

Templates• Quotes• Invoices• Payment terms• WhatsApp PDFs

Honest by design

You stay in control.

Editable first

SayInvoice prepares a draft. You check every customer, job, price, VAT or CIS setting and term.

Prepared is not sent

Sharing stays yours

SayInvoice opens an external sharing option with the PDF ready. You complete the final send.

Marked sent is not delivery proof

Payment status stays honest

Record an invoice or deposit as paid yourself. SayInvoice does not collect or reconcile payments.

Marked paid is not bank verification

Free invoice template

Free invoice template for UK tradesmen

Copy or download a free plain-text invoice template for non-VAT-registered sole traders. No signup needed. Fill in your details and check the figures before sending.

What the template includes

Your own name, any trading name, address and contact details.
Customer name and address.
Invoice number, invoice date, supply date and payment due date.
Clear job lines for labour and materials, with totals you check yourself.
Payment details and reference wording. This download is not a VAT invoice.

When a template is enough

A template is useful when you only send the occasional invoice.
It is less useful when you have repeat customers, VAT, quote-to-invoice jobs, or lots of small jobs to bill quickly.

Practical example

“Invoice for leak repair, call-out, replacement isolation valve, two hours labour, materials included, total 185 pounds, payment due within 7 days.”

Useful next pages

Browse invoice guides by trade Sole trader invoice guide Quote and invoice guide Receipts, photos and costs guide SayInvoice help

Northfield Services

accounts@northfieldservices.co.uk

INVOICE

SI-0042

Billed To

Harbour Property Services

18 Market Street, Worcester

Labour £150.00

Materials £45.00

Subtotal£195.00

VAT (20%)£39.00

Total Due £234.00

Fictional example. VAT shown for illustration; check the treatment for your work.

Less evening admin

Free invoice template for UK tradesmen

Turn the details into a professional PDF you can check and send from your phone.

Your logo, bank details and payment terms attached.
Optional deposit and stage-payment wording you choose.
WhatsApp or email message prepared for you.

More than invoices

Paperwork, follow-ups and clean records for your accountant.

Keep receipt photos and reviewed costs together. Check VAT and expected CIS figures. When an invoice is overdue, SayInvoice prepares a polite follow-up for you to review and send.

Turn quotes into invoices

Convert accepted work into a separate invoice draft, then check any final changes.

Keep photos, receipts and costs

Review suggested receipt details, link costs to jobs and choose which job photos appear on customer PDFs.

Record payment status and follow up

Mark work sent or paid yourself. Due dates highlight overdue invoices, with private alerts and editable messages for you to send.

Remember customers and sites

Reuse customer details and keep private access notes away from customer PDFs.

See the month clearly

Review invoices, payments, overdue work and practical business insights.

Prepare the accountant pack

Choose a workbook, CSV pack or PDF pack with invoice and checked cost records, matching PDFs and confirmed receipt photos for your accountant to review.

What the pack includes

VAT, expected CIS, deposit, recorded payment, confirmed-cost and attention checks. CSV keeps the workbook sections in separate files. It is prepared for review, not tax filing. CSV packs are available on web/PWA now and in the iPhone update awaiting Apple review.

Choose your export format

Use your own Xero business

Paid members can connect their own Xero organisation on the web or iPhone, choose invoices and checked receipts, then review and export drafts. Optional payment recording needs separate review and confirmation of the amount, date and receiving account. It does not collect money or reconcile your bank. New connections are subject to availability.

How Xero works

✓

You stay in control

Misheard something? Fix it before sharing.

Speak naturally, then review a clean, editable draft. Correct any word or number before you open a sharing option.

Simple pricing

Start with 5 free documents.

No card required. Choose a plan only when you are ready to continue.

Invoice Only

£14.99 / month

For straightforward voice invoicing.

Unlimited invoices
Remembered customers
Photos & Costs
Accountant packs

Start with 5 free documents

Most complete

Pro

£18.99 / month

For quotes, invoices and business oversight.

Unlimited quotes and invoices
Photos & Costs
Monthly summaries and business insights
Invoice and quote follow-up tools

Start with 5 free documents

Speak the job. Share the PDF. Track what’s owed.

SayInvoice prepares an editable draft for you to check and share yourself. Sent and paid statuses stay your record.

Create your first invoice free

5 documents free · No card required

Free invoice template for UK tradesmen

Try it live.

Building your invoice

Copy a free non-VAT invoice template

You stay in control.

Free invoice template for UK tradesmen

What the template includes

When a template is enough

Northfield Services

INVOICE

Free invoice template for UK tradesmen

Paperwork, follow-ups and clean records for your accountant.

Turn quotes into invoices

Keep photos, receipts and costs

Record payment status and follow up

Remember customers and sites

See the month clearly

Prepare the accountant pack

Use your own Xero business

Misheard something? Fix it before sharing.

Start with 5 free documents.

Invoice Only

Pro

Speak the job. Share the PDF. Track what’s owed.