Free invoice template

Trade invoices made easy.
Say the job.
Get paid.

A practical invoice template guide for UK tradespeople, with the details customers need and a faster way to create professional PDFs from your phone.

Try 5 free documents

Setup takes 60 seconds.
No credit card required.

Ready, Boss.

Tap to speak your next invoice.

Quote
Invoice

Useful for UK trade paperwork

Templates Quotes Invoices Payment terms WhatsApp PDFs

Northfield Services

accounts@northfieldservices.co.uk

INVOICE

SI-0042

Billed To

Harbour Property Services

18 Market Street, Worcester

Labour and materials £150.00
Payment terms £45.00
Subtotal£195.00
VAT (20%)£39.00
Total Due £234.00
Free invoice template

Free invoice template for UK tradesmen

A practical invoice template guide for UK tradespeople, with the details customers need and a faster way to create professional PDFs from your phone.

  • Your logo and business details perfectly formatted.
  • Bank details and payment terms automatically attached.
  • Pre-written messages for WhatsApp or email.

Free invoice template for UK tradesmen

Use SayInvoice to speak those details and create a clean PDF without rebuilding the template every time.

What the template should include

  • Your business name and contact details.
  • Customer name, address, and email.
  • Invoice number, invoice date, and due date.
  • Clear job lines for labour, materials, call-outs, VAT, and total.
  • Bank details and payment reference wording.

When a template is enough

  • A template is useful when you only send the occasional invoice.
  • It is less useful when you have repeat customers, VAT, quote-to-invoice jobs, or lots of small jobs to bill quickly.
Example wording

A practical example you can use.

Invoice for leak repair, call-out, replacement isolation valve, two hours labour, materials included, total 185 pounds, payment due within 7 days.

Create one in SayInvoice

Remembers Customers

Say their name once. The app remembers addresses and details for future jobs.

Private Site Notes

Save gate codes, pets, or parking rules safely. They never print on invoices.

Does the Maths For You

Say the raw numbers, and the app calculates subtotals, VAT, and totals.

Unlimited Paid Use

Invoice Only includes unlimited invoices. Pro includes unlimited quotes and invoices.

Accountant Export in 3 Clicks

Choose the period, choose document types, then download a workbook or PDF pack.

Track What You're Owed

Save drafts, search your history, and see quotes and invoices clearly.

More help More trade invoice guides Open guides

Straight answers.

No tech jargon, just how it works for your business.

Is this only a template page?

No. The page gives practical guidance, but it also shows how SayInvoice can create the same kind of document faster from spoken job notes.

Can I send the document by WhatsApp?

Yes. SayInvoice creates a professional PDF that can be shared by WhatsApp or email after you check it.

Do I need a card to try SayInvoice?

No. You can start with 5 free documents before choosing a paid plan.

Plans from £14.99/month.

Invoice Only gives you unlimited invoices, remembered clients, and accountant export. Pro is £18.99/month for unlimited quotes and invoices, smarter insights, private notes, and more.

Start Free Trial

5 free documents to start. No card needed.