Template alternative

No more Excel invoice admin.
Say the job.
Send the PDF.

A faster alternative to Excel invoice templates for tradespeople who want to speak job details, check a draft, and send a professional PDF from their phone.

Try 5 free documents

Setup takes 60 seconds.
No credit card required.

Ready, Boss.

Tap to speak your next invoice.

Quote
Invoice

Useful for UK trade paperwork

Templates Quotes Invoices Payment terms WhatsApp PDFs

Northfield Services

accounts@northfieldservices.co.uk

INVOICE

SI-0042

Billed To

Harbour Property Services

18 Market Street, Worcester

Labour and materials £150.00
Payment terms £45.00
Subtotal£195.00
VAT (20%)£39.00
Total Due £234.00
Template alternative

Stop rebuilding invoices in Excel

A faster alternative to Excel invoice templates for tradespeople who want to speak job details, check a draft, and send a professional PDF from their phone.

  • Your logo and business details perfectly formatted.
  • Bank details and payment terms automatically attached.
  • Pre-written messages for WhatsApp or email.

Stop rebuilding invoices in Excel

Use SayInvoice when a template is too slow and a proper PDF still matters.

Where Excel slows you down

  • Typing on a phone is awkward.
  • It is easy to copy the wrong old invoice.
  • Formatting breaks when you just need to get paid.

Why SayInvoice is different

  • Speak the job instead of filling cells.
  • Save customer and business details.
  • Send a finished PDF by WhatsApp or email.
Example wording

A practical example you can use.

Instead of editing an old spreadsheet, say: invoice Jane Smith for leak repair, two hours labour, part supplied, 145 pounds, payment due in 7 days.

Create one in SayInvoice
Useful next pages
Invoice app for tradesmenVoice invoice appInvoice app for electriciansInvoice app for gardenersSole trader invoice guideVAT and payment terms guide

Remembers Customers

Say their name once. The app remembers addresses and details for future jobs.

Private Site Notes

Save gate codes, pets, or parking rules safely. They never print on invoices.

Does the Maths For You

Say the raw numbers, and the app calculates subtotals, VAT, and totals.

Unlimited Paid Use

Invoice Only includes unlimited invoices. Pro includes unlimited quotes and invoices.

Accountant Export in 3 Clicks

Choose the period, choose document types, then download a workbook or PDF pack.

Track What You're Owed

Save drafts, search your history, and see quotes and invoices clearly.

More help More trade invoice guides Open guides

Straight answers.

No tech jargon, just how it works for your business.

Is this only a template page?

No. The page gives practical guidance, but it also shows how SayInvoice can create the same kind of document faster from spoken job notes.

Can I send the document by WhatsApp?

Yes. SayInvoice creates a professional PDF that can be shared by WhatsApp or email after you check it.

Do I need a card to try SayInvoice?

No. You can start with 5 free documents before choosing a paid plan.

Plans from £14.99/month.

Invoice Only gives you unlimited invoices, remembered clients, and accountant export. Pro is £18.99/month for unlimited quotes and invoices, smarter insights, private notes, and more.

Start Free Trial

5 free documents to start. No card needed.