Invoice app for gardeners

Turn your voice into a gardening invoice before the admin follows you home.

Describe the job on your phone. Check a professional gardener quote or invoice, then choose how to share it. Manage the rest of your paperwork in one place.

Create your first invoice free

5 documents free. No card required.

New invoice

Try it live.

Tap the mic. Say the job.

Audio isn't saved

Listening. Tap the mic when finished.

Try: “Invoice Sarah £120 labour, £35 parts, plus VAT.”

Useful for gardeners jobs

mowinghedge cuttinggarden clearanceplantinggreen waste removal

Honest by design

You stay in control.

Editable first

SayInvoice prepares a draft. You check every customer, job, price, VAT or CIS setting and term.

Prepared is not sent

Sharing stays yours

SayInvoice opens an external sharing option with the PDF ready. You complete the final send.

Marked sent is not delivery proof

Payment status stays honest

Record an invoice or deposit as paid yourself. SayInvoice does not collect or reconcile payments.

Marked paid is not bank verification

Northfield Services

accounts@northfieldservices.co.uk

INVOICE

SI-0042

Billed To

Harbour Property Services

18 Market Street, Worcester

mowing £150.00
hedge cutting £45.00
Subtotal£195.00
VAT (20%)£39.00
Total Due £234.00
Less evening admin

Leave gardeners paperwork at work.

Speak the job while it is fresh. SayInvoice creates a professional gardeners quote or invoice ready to check and send.

  • Your logo, bank details and payment terms attached.
  • Optional deposit and stage-payment wording you choose.
  • WhatsApp or email message prepared for you.

More than invoices

Paperwork, follow-ups and clean records for your accountant.

Keep receipt photos and reviewed costs together. Check VAT and expected CIS figures. When an invoice is overdue, SayInvoice prepares a polite follow-up for you to review and send.

Turn quotes into invoices

Convert accepted work into a separate invoice draft, then check any final changes.

Keep photos, receipts and costs

Review suggested receipt details, link costs to jobs and choose which job photos appear on customer PDFs.

Record payment status and follow up

Mark work sent or paid yourself. Due dates highlight overdue invoices, with private alerts and editable messages for you to send.

Remember customers and sites

Reuse customer details and keep private access notes away from customer PDFs.

See the month clearly

Review invoices, payments, overdue work and practical business insights.

Prepare the accountant pack

Export an invoice workbook with matching PDFs and confirmed receipt photos for your accountant to review.

What the pack includes

VAT, expected CIS, deposit, payment, confirmed-cost and attention checks. It is prepared for review, not tax filing.

Built for gardeners

Real gardeners work, not generic office admin.

Use the same plain language you use on the job. SayInvoice structures it into customer-ready paperwork.

Example voice note

“Invoice Helen Brown for lawn mowing, hedge trim, green waste removal, two hours labour, total 95 pounds, payment due within 7 days.”

Check the real job

Record this visit, not a vague monthly total.

Speak the visit date, site, mowing or hedge work, green waste and extras. Reuse the customer, then check this invoice before sharing.

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The real admin problem

Keep each visit clear across regular rounds

  • The billing customer and the garden or managed property may be different.
  • Green waste, seasonal work and one-off extras can disappear into a generic maintenance line.
  • Regular visits become hard to distinguish if the service date is missing.

Speak, check, share

A review flow for this work

  1. 1Say the property, visit date, work completed, hours and green-waste handling.
  2. 2Check recurring customer details and separate seasonal extras from the usual visit.
  3. 3Review the due date and choose the sharing route yourself.
✓

You stay in control

Misheard something? Fix it before sharing.

Speak naturally, then review a clean, editable draft. Correct any word or number before you open a sharing option.

Simple pricing

Start with 5 free documents.

No card required. Choose a plan only when you are ready to continue.

Invoice Only

£14.99 / month

For straightforward voice invoicing.

  • Unlimited invoices
  • Remembered customers
  • Photos & Costs
  • Accountant packs
Start with 5 free documents

Most complete

Pro

£18.99 / month

For quotes, invoices and business oversight.

  • Unlimited quotes and invoices
  • Photos & Costs
  • Monthly summaries and business insights
  • Invoice and quote follow-up tools
Start with 5 free documents

Straight answers.

No tech jargon, just how it works for your business.

Can I invoice regular rounds?

Yes. Save repeat customers, then create new invoices quickly for each visit or monthly maintenance.

Can I include green waste?

Yes. Add green waste removal as its own line so the customer sees exactly what is included.

Can I use this for quotes as well as invoices?

Yes. SayInvoice supports quotes and invoices, so you can quote first and turn accepted work into a final invoice later.

Does SayInvoice send anything before I check it?

No. The app creates a draft first, so you can check the customer, work details, totals, VAT, and payment terms before sending.

Speak the job. Share the PDF. Track what’s owed.

SayInvoice prepares an editable draft for you to check and share yourself. Sent and paid statuses stay your record.

Create your first invoice free

5 documents free · No card required