Choose quote or invoice
Start with the document you need. Your saved VAT, payment terms, numbering and business details are added to the editable draft.
How it works
From spoken job notes to a professional document
Tell SayInvoice what happened, check what it understood, share the PDF yourself, then keep the supporting job records together.
Speak naturally about the job
Say the customer, address, work, labour, materials, price, VAT and due date in the same words you would use when explaining the job to someone else.
SayInvoice builds the draft
Your job note becomes editable line items with calculated VAT and totals. Check the wording, figures and tax treatment before using the draft.
Check and make changes
Edit the customer, descriptions, quantities, prices and notes. Type changes or use voice editing, then review the result.
Save or share the PDF
Download the document or open your phone's sharing options for WhatsApp, Mail and other apps. Opening a share option is not delivery confirmation: you complete the send and mark the document sent yourself.
Organise photos, costs and records
Keep user-controlled statuses, private receipts, selected job photos and reviewed costs with the job. Prepare an invoice-only workbook, matching PDFs and confirmed receipt evidence for your accountant.
What the workbook checks
VAT, CIS, deposits, payments, confirmed costs and items needing attention.
Speak clearly
A useful example
“Invoice Sarah Jones for tap replacement, £120 labour and £35 parts, plus VAT, payment due in seven days.”
Photos & Costs
Private unless you choose otherwise
Receipts stay private. Job photos only appear on a customer PDF when you deliberately select them.
Ready to try it?
Create five documents free
Use the live demo on the homepage or create an account and build your first real document.